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Shipping Guide 2018-01-24

SHIPPING GUIDE FOR 2018 BIBF


In order to ensure that your exhibits will be shipped to the 2018 BIBF exhibiting booth(s) safely, promptly and accurately, BEX Logistics Company Limited has been appointed by the fair organizer as the official freight forwarder for 2018 BIBF and provide a full transportation services for shipping your exhibits to the exhibition. 

 

Contact Information of Oversea consolidation goods and transportation arrangement is as below : 

 

BEX Logistics Company Limited
Room 06, 21/F., Win Plaza, No.9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong
Ctc: Mr. William Luk
Tel: (852)2836 5282  Fax: (852)2836 5383
E-mail: exhibition@bexlog.com.hk or william@bexlog.com.hk
CTC: Mr. William Luk

 

Please carefully read the following guidelines to guarantee your exhibits to reach your booth(s) on time.

 

1.  Accordingly to the rule of “People's Republic of China for Goods Temporarily Imported Customs Management” , all temporary import exhibits must go through formalities of temporary customs entry and under customs supervision. All exhibits ONLY shall be allowed for display or use at the exhibition purpose after temporary customs clearance is finished. Besides, exhibitors should NOT allow their exhibits to be taken away from the show ground without import duty paid and permanent import customs formalities finished. Details please contact with Official oversea freight forwarder – BEX Logistics first. 

 

2.  In order to ensure that your exhibits can be delivered to the booth(s) on time, all exhibitors must be handed over the exhibits to the appointed overseas shipping agent on time.  We will NOT accept any sea freight LCL shipment which is sent by the exhibitors themselves, nor any postal express mailing (such as FEDEX, DHL, TNT, OCS, etc.). We also do NOT recommend overseas exhibitors to ship exhibits directly to their hotels or representative offices in Beijing. Due to the difference customs system, we can not do the temporary import customs clearance for courier shipment. If overseas exhibitors do elect to use this kind of transportation, we cannot guarantee that your exhibits will be delivered to your booth(s) on time, and we will NOT be responsible for any delay and surcharges in this way.

 

3.  Exhibit transportation arrangement.
A. Consolidating exhibits in Hong Kong

 

Consignee:
BEX Logistics Company Limited
Room 06, 21/F., Win Plaza, No.9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong (office address only)
Ctc: Mr. William Luk
Tel: (852)2836 5282   Fax: (852)2836 5383
E-mail: william@bexlog.com.hk

 

Please do not send any shipments to the above address of our office directly, otherwise, surcharges will be effected.

 

(1)Consolidation in Hong Kong for sea shipment
Shipping types acceptable: FCL shipment or LCL shipment

 

Consolidating period in Hong Kong : July 3 - 7, 2018 (For Chinese Books Only)
Consolidation period in Hong Kong: July 10 - 13, 2018 (For other languages)

 

Case Marking: BIBF 2018
Dest.: Beijing ( 22 – 26 August, 2018)
Exhibitor: xxx
Hall No.: xxx
Booth No.: xxx
Case No.: xxx/xxx
Shipping documents delivery: Shipping documents must be faxed/ emailed to the consignee before exhibits have been departed from the origin. Original shipping documents should reach the consignee 3 working days before the exhibits arrive at Hong Kong. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the shipping documents. 

 

(2) Consolidation in Hong Kong for air shipment

 

Consolidating period in Hong Kong: July 25-27, 2018

 

Shipping documents delivery: Shipping documents must be faxed/emailed to the consignee after exhibits have been delivered for shipping. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the shipping documents.

 

B. Arrangement for shipment directly to Beijing by air 
Please contact BEX Logistics for details
Ctc: Mr. William Luk
Tel: (852)2836 5282  Fax: (852)2836 5383
E-mail: william@bexlog.com.hk
Exhibits should arrive at the Beijing Capital Airport during  03 - 06 Aug., 2018

 

Consignee:
China National Publications Import and Export (Group) Corporation
C/O 2018 BIBF - Exhibitor: xxx
Add: 16 Gongti E. Rd., Chaoyang District, Beijing
Tel: +86 10  6592 2150/ 6500 1292

 

Case Marking: BIBF 2018
Dest.: Beijing (August 23 - August 27, 2018)
Exhibitor: xxx
Hall No.: xxx
Booth No.: xxx
Case No.: xxx/xxx
Shipping documents delivery: Shipping documents must be faxed/emailed to Bex Logistics Co.,Ltd. before exhibits have been departed from the origin. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the original shipping documents.

 

Note: A late surcharge of 50% will be levied for shipment arrives beyond designed deadlines.
 

4.  Inbound movement and relevant charges:
a.For all the local charges from your origin up to Hong Kong or Beijing terminal, please contact with the appointment overseas agent and you are required to settled all transportation charges with them directly.

 

b.Consolidation shipment from arrival Bex Hong Kong’s warehouse to stand include customs clearance, transportation, interim storage, unloading / loading container etc. 

 

By sea    RMB 1,260.00 per F/T (1 m3 or 1,000, kg whichever is greater) (Minimum charge for 1 F/T. In case of exhibits less than 500 kg or 0.5 m3, they will be charged for 1 F/T at minimum fee of RMB1,000.00)

 

By air  RMB 29.00 per chargeable kg (Air shipping will be charged at weight with a minimum of 70 kg. Exhibits weighing less than 45kg will be charged a minimum of RMB1,400.00)

 

Customs clearance fee for temporary import exhibits: RMB500.00 per exhibitor per shipment

 

Inbound movement charges for exhibits direct arrived at Beijing airport, services include collection goods from Beijing airport, customs clearance, customs bonded and delivery to stand. 

 

Inbound Movement Charges from the Beijing Airport to exhibition booth: RMB9.20/chargeable kg (min. charge of 70kg per exhibitor per shipment)

 

Customs clearance fee for temporary import exhibits:  RMB500.00 per exhibitor per shipment 
All above handling rates exclude any insurance coverage, Beijing / Hong Kong Import/Export terminal charges, Hong Kong local pick up/delivery charges, Hong Kong Import/Export Customs declaration fee etc. Quarantine treatment of wooden packing materials (such as fumigation, disinfections, heat treatment, etc), and sampling of wooden packing materials by the Quarantine Authority if the exhibitor use any wooden packing, These charges will be charged separately.

 

Please make your remittance against the statement of account to:
Bank Name: HSBC
Beneficiary: BEX Logistics Co. Ltd.
Account NO.: 461 183 576 838
Address: No. 1 Queen’s Road, Central, Hong Kong
Swift Code: HSBC HKH HHKH

 

5.  Outbound shipping and relevant charges
Outbound shipping fees and delivery out of the hall include: packing, loading, storage and shipping to the Hong Kong BEX Logistics Co., Ltd. warehouse, as well as relevant clearance and documentation, equivalent to the inbound shipping charges. Outbound charges to other destinations will be quoted upon request.

 

Customs clearance fee for duty free given-away or consumed items: RMB 300.00/exhibitor/shipment

 

6.  Permanent Import Customs Clearance and charges for the books after the exhibition
If all books will be sold to CNPIEC, the Permanent Import customs clearance and duty/tax will be paid by CNPIEC directly. Otherwise, the Permanent Import customs clearance charges should be RMB500.00/exhibitor/shipment +11% import duty/tax will be effected. Other charges likes transportation, import permit, ect should be debited as per outlay. 

 

7.  Important notice
(1) According to China Customs regulations, all promotional materials, brochures, catalogues and 
souvenirs must be declared on “Declaration form for temporary import exhibits” in English with unit price and quantity. BEX will handle declaration for them in advance and prior censorship will be done by Customs. Only after going through censorship they will be allowed to be distributed on site. Before distribution, three samples of each souvenir must be handed over to BEX for customs records.

(2)All exhibits will be imported to China temporary under customs bonded. Exhibitor must complete 
the Form D-1, DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS, and provide to the official freight forwarder with their goods. Name of commodities, quantity of each item, unit price must be declared accurately. (For example, number of books and souvenirs, number of piece of catalogues) Any items which were not declared on the declaration form are not allowed by customs to re-export from China with the exhibits. Any cargoes which the exhibitor received from their client or bought by yourself in China are not allowed by customs to ship with your exhibits export from China. You may contact the official forwarder for possibility to export such items from China and all charges incur are on your own account.
(3) Exhibitor also must complete the Form D-2, 2018 BIBF BOOK LIST and provide to the official freight forwarder in Excel format with their goods. The total quantity of books must be same as the Form D-1, DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS. Otherwise, we will not guarantee the books can be delivered to exhibition booth on time. 
(4) Please do not ship any audio/video products/DVDs/VCDs/CDs, USB, foodstuff, electrical appliances, and toys, personal belongs and wood made items with your exhibits to China. Some items are required special permit and extra penalty will occur if your shipment contains those items.  
(5) Exhibitors are strongly advised not to hand-carry exhibits for this exhibition. However, exhibitors who insist to have hand-carried exhibits along with them to the show, exhibitors have to take their own risk and responsibility for any delay. Exhibitors should then declare to customs at the airport that their hand-carried exhibits are for exhibition purpose. If hand-carried exhibits are detained by the Airport Customs Office, BEX may handle the Customs declaration (on temporary basis) with a detention receipt which issued by the Customs Office and collect exhibits back from Beijing airport (the procedure will take at least 3-5 working days, and the customs clearance and services fee will be same as inbound air-freight shipment and it is at exhibitor’s account). According to Customs regulation, hand-carried exhibits cannot be hand-carried out of China by exhibitors themselves and must be re-exported by BEX under General airfreight shipment. All export declaration charges, storage and freight charges etc will be same as inbound air-freight shipment and at exhibitor’s account.
(6) After the exhibition, if you are donating the books to the embassy, please provide to us the donated letter from exhibitor, received letter from Embassy with full list of donated book names, quantity to the embassy (Chinese and English Version with Embassy Endorsement), We have to receive those original documents two days before the opening of exhibition so that we can arrange the related customs formalities first. 

 

8.  Oversea agent :
Hong Kong
BEX Logistics Company Limited
Room 2106, 21/F Win Plaza, 9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong
Tel: +852 2836 5282     
Fax: +852 2836 5383   
E-Mail: william@bexlog.com.hk
CTC: Mr. William Luk

 

Germany
Panalpina Welttransport (Deutschland) GmbH
Frankfort/Main, Kurhessenstrasse 12,D-64546 Morfelden, Germany
Tel: +49 6105 937 441     
Fax: +49 6105 937 445       
CTC: Mr. Thomas Bauer
E-Mail: Thomas.Bauer@panalpina.com